join the team

Hanbury is seeking a highly skilled and detail-oriented Controller to join our architecture firm and oversee all aspects of financial management, including financial compliance, corporate accounting, strategic and operational budgeting, financial reporting, and the development of internal control policies and procedures for the Accounting Department and for employees. As a key business partner, the Controller ensures our creative teams have the financial insights and systems needed to deliver impactful, mission-aligned design work. The ideal candidate will be to bring a strong background in financial leadership, and team development, preferably within a professional service or creative industry. 

Financial Leadership 

• Support the COO and the firm’s Officers with strategic planning and decision-making
• Develop, manage, and monitor firm-wide project budgets and forecasts; prepare analyses and financial insights for leadership and project stakeholders
• Provide guidance through knowledge of the Company Policies, Procedures, Processes, and Internal Controls for the systems used in the identification, collection, maintenance, and retrieval of data useful for effective decision making
• Translate the finances to non-financial leaders (effective storytelling)
• Champion financial literacy within the organization (ESOP and Project Level)
• Work with the Treasurer to report to the Board on the financial aspects of the company
• Collaborate with Director of People Operations on compensation budgets

Corporate Accounting Duties

• Manage cash flow, bank reconciliations, and ensure optimal financial health of the firm
• Ensure the accuracy and integrity of financial records by managing all core accounting functions, including general ledger, accounts receivable/payable, payroll, revenue recognition, and project accounting
• Prepare financial statements, including Balance Sheet, Income Statement, Cash Flow Statement to ensure accurate, timely and relevant information is available for management.
• Coordinate external audits, tax filings, and ensure compliance with regulatory and legal requirements
• Lead monthly, quarterly, and annual processes and ensure the timely delivery of financial statements
• Work closely with project leaders to track project performance, project budgets, vendor requirements, and profitability
  

Departmental Leadership

• Maintain, strengthen, and create internal controls, policies, and procedures
• Evaluate and enhance accounting systems and software, including VantagePoint
• Mentor and manage accounting staff to foster professional development and team efficiency
• Supervises staff including assignments and job performance reviews
• Be a Champion for the accounting team and ensure their work is recognized
• Other duties as assigned

Qualifications

• Master's degree in Accounting or Finance; CPA, CMA, or MBA preferred
  Proven experience as a Controller or similar role
• 10+ years of experience in financial leadership, ideally in an architecture or consulting firm
  
• Solid understanding of Generally Accepted Accounting Principles and professional services accounting
• Experience with general ledger functions and the month-end/year-end close process
• Excellent accounting software user and administration skills
• Meaningful experience in integrating or transitioning to financial and project-based software systems
• Strong leadership, communication, and interpersonal skills
• Experience working collaboratively with creative teams while upholding financial best practices
• Experience developing an accounting/finance team
  

We’re looking for an organized, detail-oriented Project Coordinator who enjoys being the point of contact on a key team. In this full-time, hybrid role, you’ll play a key support role in the successful execution of projects with planning, documentation, and tracking schedules and deliverables. This role is perfect for you if you are self-directed and thrive in a fast-paced workspace where you are the dependable, go-to resource for vendors and building services.

Project Coordination

• Assist project teams with start-up through close-out
• Track and maintain detailed knowledge of active project status, deadlines, and deliverables
• Assist with the creation, editing, and compilation of specifications using Deltek Specpoint and Word
• Prepare and maintain project documentation including submittals, RFIs, meeting minutes, action logs, and weekly project summaries
• Coordinate the preparation and delivery of project deliverables, design documents, and bid packages
• Distribute and track RFIs, submittals, and responses in collaboration with the Construction Administration team
• Ensure data integrity and consistency across project management tools, schedules, and tracking systems while collaborating closely with the accounting department, Contract Coordinator, and all other stakeholders
• Support team meetings through agenda preparation, note-taking, and follow-up tracking

Administrative Support

• Collaborate with the administration team on template creation, firmwide forms, and document tracking tools
• Provide general support in correspondence, scheduling, and research for ongoing projects and administrative tasks
• Work with the various teams, including the Administrative Manager and cross-office teams, to ensure consistent, high-quality experience for internal stakeholders

Qualifications

• High School Diploma with 3-6 years of experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with project management platforms (Deltek VantagePoint, Deltek Specpoint, Newforma, or similar) is a plus.
• Familiarity with A/E/C industry terms, construction documents, and submittal tracking processes
• Strong written and verbal communication skills with a high-degree of professionalism.
• Exceptional organizational, time management, and multi-tasking abilities.
• Ability to work independently, problem-solve, and collaborate across departments.
• Detail-oriented with a commitment to process improvement and documentation accuracy.

We’re looking for a quality-focused, design-savvy Marketing Coordinator to join our team, supporting Science and Civic + Community market leaders. This position plays a vital role in developing brand-aligned, client-ready proposals and marketing materials that showcase the firm’s expertise and values. Strong graphic design skills and experience in the architecture, engineering, or science industry are key to success in this role.

Proposal Development

• Lead the end-to-end creation of proposals for architecture-related RFPs (Requests for Proposals), ensuring all requirements are addressed clearly and effectively
• Collaborate with architecture and design teams in Science and Civic + Community markets to gather technical content and highlight project details, and unique value propositions
• Write, edit, and format proposal content tailored to each opportunity 
• Ensure proposals are timely and align with RFP specifications
• Manage the proposal pipeline and support a variable volume of submissions as needed

• Translate marketing templates into customized, visually compelling graphics and layouts for proposals, interviews, and presentations
• Develop market-specific marketing documents such as cut sheets, project pages, and client presentation materials
• Support visual storytelling through high-quality layouts, infographics, and image selections
• Maintain consistency with brand standards across all graphic materials

Interview & Presentation Support

• Coordinate and support interview preparation, including designing presentation materials, assisting with messaging, and modifying as needed
• Assist with the development of follow-up materials post-interview

Additional Duties

• Collaborate with marketing, communications, and visualization team members on campaigns and firmwide initiatives as needed
• Provide support to market leaders with tailored marketing requests
  

Qualifications

• Bachelor’s degree in marketing, communications, architecture, or related field
• Proven experience in marketing, graphic design, or proposal writing – ideally within the architectural/engineering/science market.
• Exceptional writing and editing skills with a demonstrated ability to create winning proposals.
• Experience in preparing proposals in response to related RFPs.
• Strong graphic design sense and experience with visual storytelling and layout software (e.g., Adobe Creative Suite)
• Proven ability to manage multiple projects simultaneously and meet deadlines
• Ability to manage multiple deadlines and priorities with a proactive, self-directed approach
• Creative thinking with strong collaboration, organization, and communication skills
• Experience with Deltek VantagePoint